Conference Policies
By registering to the conference, you agree with all of the conference policies outlined below and in all conference materials, as well as to follow all applicable laws.
Data Privacy
The event ("Molecular Biosystems") uses personal information provided by you to organize and manage the the event you attend, and the Program is the sole repository of all information collected through our website. We do not sell, rent, or share personal information with other organizations.
We will use your personal information to:
Please note that will share some personal information of conference attendees with other conference participants. This information will be included in the abstract book and is limited to author's names and affiliations and the presenting author's email address. Please also be aware the a PDF file containing all abstracts will be sent out to every conference attendee.
Based on your participation history in Molecular Biosystems events, we will alert you of conferences organized by us in the future. Such correspondence will include the option to permanently opt out of future announcements.
Social Media/Photo/Video Policy
Live tweeting of conference talks and events is encouraged, using the official hashtag (#mBioSys19), unless the speaker verbally opts out. Taking or sharing photos or videos of posters is permitted only with the presenter’s consent.
The organizers or conference volunteers may take pictures or record videos during the conference. In registering for the conference, you grant Molecular Biosystems the freedom to photograph you during the meeting, and you acknowledge and agree that we may include images of yourself, intact or in part, for conference promotional activities or other related endeavors. This material may also appear on the conference's website or associated social media outlets.
Cancellation of the Conference due to Force Majeure
Molecular Biosystems is entitled to reschedule, shorten, withdraw from, or terminate (in all cases partially or completely) the event and any related services for factual reasons beyond the control of its organizers, such as fire, severe thunderstorm, earthquakes, volcanic eruptions, terror threats, security / safety risks or flooding (“Force Majeure”) without this leading to Molecular Biosystems or its organizers being liable for any damages.
The termination pursuant to the cause of Force Majeure invalidates the parties’ mutual obligations. Molecular Biosystems shall inform the participants without due delay.
In the event of a termination by Molecular Biosystems due to Force Majeure, Molecular Biosystems shall reimburse any payment made to it by the participants for services that have not been paid for by the organizers at the time of cancellation.
Code of Conduct
All attendees, speakers, sponsors, and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.
Need help?
If you have any questions, please contact us.
The Quick Version
Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers, who may also decide to contact the offender's institution.
The Less Quick Version
Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.
If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including, but not limited to, warning the offender, expulsion from the conference with no refund and contacting the offender's institution.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact any conference organizer immediately, either directly or via email (molbiosystems@gmail.com), or contact local authorities immediately to report the incident, if the behavior is criminal in nature.
Information related to reported unacceptable behavior will be handled confidentially, discreetly and promptly. Complaints will be timely investigated by the organizers or a third party on their behalf.
The organizers will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.
We expect participants to follow these rules at conference and workshop venues and conference-related social events.
(Modified from http://confcodeofconduct.com/).
Release of Liability
I understand that Molecular Biosystems does not assume responsibility for medical or travel expenses of attendees. I agree that, while traveling to and from, and participating in the conference and its related events, I am responsible for my own well-being, travel arrangements, housing, and registration, and must ensure that my guests and I are covered by our own travel and health insurance policies. I am aware there is a risk that I may experience possible serious personal injury or illness from defects in facilities, equipment, or food served at the conference, from adverse weather events occurring there, or from accidents while participating in or traveling to or from a conference.
I am also aware there is a risk that I may experience economic loss or property damage as a result of my travel to or from or participation in a conference, and that Molecular Biosystems is not responsible for private possessions damaged, lost, or stolen at the conference.
In exchange for participating in the conference, I assume all such risks arising out of my participation and travel, and I also release, agree to indemnify, and hold harmless, Molecular Biosystems, and its organizers from all claims and lawsuits arising out of such injury, illness, or damage. (Modified from here).
I understand that if I post on the event's Facebook page to look for roommates or for people to share a ride or any activity with, the organizers are not responsible for the content of these postings, matching, or mediating disputes that arise from such arrangements, and that they reserve the right to remove postings that are deemed inappropriate. I also understand that the organizers are exempt from any liability that may result from such arrangements.
Data Privacy
The event ("Molecular Biosystems") uses personal information provided by you to organize and manage the the event you attend, and the Program is the sole repository of all information collected through our website. We do not sell, rent, or share personal information with other organizations.
We will use your personal information to:
- process your payments and, thus, your registration and facilitate your attendance to the event.
- provide you with information regarding the conference, including scheduling and logistics.
- provide you with other information that we believe may be of interest to conference attendees.
Please note that will share some personal information of conference attendees with other conference participants. This information will be included in the abstract book and is limited to author's names and affiliations and the presenting author's email address. Please also be aware the a PDF file containing all abstracts will be sent out to every conference attendee.
Based on your participation history in Molecular Biosystems events, we will alert you of conferences organized by us in the future. Such correspondence will include the option to permanently opt out of future announcements.
Social Media/Photo/Video Policy
Live tweeting of conference talks and events is encouraged, using the official hashtag (#mBioSys19), unless the speaker verbally opts out. Taking or sharing photos or videos of posters is permitted only with the presenter’s consent.
The organizers or conference volunteers may take pictures or record videos during the conference. In registering for the conference, you grant Molecular Biosystems the freedom to photograph you during the meeting, and you acknowledge and agree that we may include images of yourself, intact or in part, for conference promotional activities or other related endeavors. This material may also appear on the conference's website or associated social media outlets.
Cancellation of the Conference due to Force Majeure
Molecular Biosystems is entitled to reschedule, shorten, withdraw from, or terminate (in all cases partially or completely) the event and any related services for factual reasons beyond the control of its organizers, such as fire, severe thunderstorm, earthquakes, volcanic eruptions, terror threats, security / safety risks or flooding (“Force Majeure”) without this leading to Molecular Biosystems or its organizers being liable for any damages.
The termination pursuant to the cause of Force Majeure invalidates the parties’ mutual obligations. Molecular Biosystems shall inform the participants without due delay.
In the event of a termination by Molecular Biosystems due to Force Majeure, Molecular Biosystems shall reimburse any payment made to it by the participants for services that have not been paid for by the organizers at the time of cancellation.
Code of Conduct
All attendees, speakers, sponsors, and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.
Need help?
If you have any questions, please contact us.
The Quick Version
Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers, who may also decide to contact the offender's institution.
The Less Quick Version
Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.
If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including, but not limited to, warning the offender, expulsion from the conference with no refund and contacting the offender's institution.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact any conference organizer immediately, either directly or via email (molbiosystems@gmail.com), or contact local authorities immediately to report the incident, if the behavior is criminal in nature.
Information related to reported unacceptable behavior will be handled confidentially, discreetly and promptly. Complaints will be timely investigated by the organizers or a third party on their behalf.
The organizers will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.
We expect participants to follow these rules at conference and workshop venues and conference-related social events.
(Modified from http://confcodeofconduct.com/).
Release of Liability
I understand that Molecular Biosystems does not assume responsibility for medical or travel expenses of attendees. I agree that, while traveling to and from, and participating in the conference and its related events, I am responsible for my own well-being, travel arrangements, housing, and registration, and must ensure that my guests and I are covered by our own travel and health insurance policies. I am aware there is a risk that I may experience possible serious personal injury or illness from defects in facilities, equipment, or food served at the conference, from adverse weather events occurring there, or from accidents while participating in or traveling to or from a conference.
I am also aware there is a risk that I may experience economic loss or property damage as a result of my travel to or from or participation in a conference, and that Molecular Biosystems is not responsible for private possessions damaged, lost, or stolen at the conference.
In exchange for participating in the conference, I assume all such risks arising out of my participation and travel, and I also release, agree to indemnify, and hold harmless, Molecular Biosystems, and its organizers from all claims and lawsuits arising out of such injury, illness, or damage. (Modified from here).
I understand that if I post on the event's Facebook page to look for roommates or for people to share a ride or any activity with, the organizers are not responsible for the content of these postings, matching, or mediating disputes that arise from such arrangements, and that they reserve the right to remove postings that are deemed inappropriate. I also understand that the organizers are exempt from any liability that may result from such arrangements.